Description:
Automatic Document Creation (ADC) is used to create documents like Approved Quotation, BPA, and CPA. ADC will reduce the time and inputs to create specified above documents. … Buyer intervention is required to search the requisition pool and create the purchase documents.
Concept: ADC is created for the documents like Blanket Purchase Agreement, Approved Quotes, and Contract Purchase Agreements to Release the Purchase Orders automatically.
- Below is the process flow for reference:
STEP 1: Item Creation
Let’s create an item in Master Inventory with below details.
- Item: MOBILE
- Unit Price: $15
- Purchasing Template
- Use Approved Supplier
- Inventory Planning Method: Min-Max
- Min-Max quantity: 25-50
- Source Type: Supplier
- Now let’s open a normal purchase order and Type selected as Blanket Purchase Agreement and approve as below.
Invoking: Purchasing->Purchase orders->Purchase orders.
Step 2: Approved Supplier List
Invoking: Purchasing->Supplier Base->Approved Supplier List.
- Enter the item we created and fill in the key Attributes as below.
- Save the above dialog box and Click on Attributes, and you will see the below form.
- Mention the Blanket Purchase Agreement number we created before.
- Release Method as “Automatic Release“
STEP 3: SOURCING RULES
- Now let’s create Sourcing rules as below.
Invoking: Purchasing->Supplier Base->Sourcing Rules
- Here we have created the sourcing rules as Test_Source_ADC.
STEP 4: Assign Sourcing Rules
- Now let’s assign the sourcing rule we created before, to this form, and Assignment Set as Test_Assignment_ADC
- And if we scroll to the right above, we can view Sourcing Rule/BoD, where we can attach the sourcing rule we created, as below, and save the form.
STEP 5: MRP Profile Option Set
- Switch to System Administrator responsibility and select Purchasing as responsibility.
- Profile: %MRP%Default% and attaché our assignment set (Test_Assignment_ADC)
Profile Option: MRP: Default Sourcing Assignment Set
STEP 6: Run Min-Max Planning Report and Requisition Report
- Switch to inventory responsibility and run the Min-max planning as below.
Invoking: Inventory->Planning-> Min-Max Planning
& view the output.
- Simultaneously run “Requisition Import” report from purchasing responsibility.
Invoking: view->Requests->Submit new request
- As soon as you run it, you can view four concurrent programs running at the background.
STEP 7: Releasing PO
- Now open Requisition summary and query by our item created: MOBILE.
Invoking: Purchasing ->Requisitions->Requisition Summary
- You can view the requisition line summary as below.
- Now we are in the final step of the process.
- Open the Purchase Order Summary, query by our item created (MOBILE), and make sure to check the View Releases check box.
- Now below, we can view our release option dialog box.
- Click on Open and Approve the BPA release order.
- Meanwhile, we can check our detailed agreement value and release amount by click on agreement Tab above.
- The total Agreement amount is $50,000, and we have released an order for $780. Similarly, we can release multiple BPA orders correspondingly.
- This completes the process of Automatic Document Creation in Purchasing.
Summary:
The Oracle Purchasing Auto-create window can be used to search for requisition lines for specific items or similar items. After finding requisition lines, you can make a decision about how to consolidate similar request and ensure the resulting purchase documents are sent to the appropriate supplier.
queries?
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