Usage Metrics in Power BI
INTRODUCTION: Knowing how your content is being used helps you demonstrate your impact and prioritize your efforts. Your usage metrics may show that one of your reports is used daily by a huge segment of the organization. It may show that nobody is viewing a dashboard you created at all. This type of feedback is invaluable in guiding your work efforts. If you create reports in workspaces, you have access to improved usage metrics reports. They enable you to discover who’s using those reports throughout your organization, and how they’re using them. You can also identify high-level performance issues. The improved usage reports for shared workspaces replace the usage metrics reports documented in Monitor report usage metrics. Note You need a Power BI Pro or Premium Per User (PPU) license to run and access the usage metrics data. However, the usage metrics feature captures usage information from all users, regardless of the license they’re assigned. To access usage metrics for a report, you must have edit access to the report. Your Power BI admin must have enabled usage metrics for content creators. Your Power BI admin may have also enabled collecting per-user data in usage metrics WHY DO WE NEED THIS SOLUTION: Usage metrics in Power BI are important because they provide insight into how users are interacting with your reports and dashboards, allowing you to identify which content is being used most frequently, by whom, and when, which helps you optimize your reports, prioritize development efforts, and understand the impact of your BI initiatives within the organization. Key benefits of using Power BI usage metrics: Identify valuable reports: Understand which reports are most frequently accessed and used by users, allowing you to focus on improving and maintaining those key reports. Improve report design: Analyze user behavior to identify areas where reports may be confusing or lack necessary information, leading to better design and user experience. Monitor user engagement: Track which users are actively engaging with your reports and dashboards, identifying potential gaps in training or areas where specific user groups may need additional support. Prioritize development efforts: Allocate resources effectively by focusing on developing new reports or features that address the most pressing user needs based on usage data. Demonstrate impact: Use usage metrics to showcase the value of your Power BI reports to stakeholders by highlighting how widely they are being used HOW DO WE SOLVE THIS: Only users with admin, member, or contributor permissions can view the usage metrics report. Viewer permissions aren’t enough. If you’re at least a contributor in a workspace in which your report resides, you can use the following procedure to display the usage metrics: Open the workspace that contains the report for which you want to analyze the usage metrics. From the workspace content list, select More options (…)for the report and select View usage metrics report. Or open the report, then on the command bar, select More options (…) > Open usage metrics. The first time you…
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